How to extract email addresses from files and folders on your PC

    by Irina Podorvan

    How to extract email addresses from files and folders

    Manually searching for email addresses can be a time-consuming and tedious process. It can also be frustrating, prone to errors, and costly, especially if you’re trying to reach a a large number of people. 

    Thankfully, tools like the Atomic Email Logger can help automate the process and save you valuable business hours. 

    Next, check the validity of each sourced contact ID with an email verifier program and filter out invalid addresses before sending out the mails with the right software for bulk mailing.

    Managing your emails well can help boost your productivity. Today, email is the means of business communication preferred by 73% of millennials. Also, 59% of B2B marketers say it's what brings in the most revenue. Continue reading to learn more.

    What is an Email Extractor tool?

    Email Extractor is an online tool that allows you to automatically put together a mailing list from any web or computer desktop source. You can then use these addresses to send newsletters and other marketing messages, or compare data across multiple lists.

    How can you use an email extractor?

    Extractors are used to harvest email addresses and other information from unstructured data. They are important for any type of online marketing activity, including:

    • Lead generation
    • Sales
    • Community engagement, and
    • Content delivery

    To pull out the addresses from a source, choose the "Extract" button in the software or extension icon and select the source drive, folder, or file you want to use. You can also click the "Start Date" or "End Date" buttons to select a specific range of dates.

    If you're getting from several different sources, click "Add from Other Sources" to select each source separately.

    Once you've selected your sources, the Extractor displays all of the contacts that it has found in those sources.

    You can filter these results by selecting specific keywords or phrases in the text content using a provided filter bar in the program or extension.

    How to find and extract emails from files and folders on PC with the help of Email Logger

    extract emails

    If you’re wondering “how do I extract emails from my computer files?” Here’s the simple process below using Email Logger by AtomPark Software. 

    Open the software, and in the "Extract" tab, click the "Extract from my computer" option. Then click "Select Drive" to choose the location you want the contacts extracted from. 

    Next, click OK, and the program will find the addresses from that file or every file and folder on that drive. 

    If you're wondering how to extract email addresses from text file, here's how it's done. 

    Drag and drop the text file into the program, and it will automatically parse through the data and extract email addresses from a text file. 

    You can copy and paste the extracted data into a notepad file or save it in a CSV or Excel file.

    The tool comes with a simple user interface that allows you to quickly extract email addresses from text files, without having to worry about any other settings or options.

    Types of data that can be extracted

    Running the program, you can extra key data such as: 

    • Mailing addresses from accounts, files, folders on the PC, and websites visited by the user or cached by their IP address. 
    • Any accompanying contact information of the contact list, such as phone numbers, addresses, and billing information (shipping address, billing address, etc). 
    • Mail header 
    • Mail body
    • Mail subject lines

    File formats that are supported

    The Extractor can save you hours of time and energy, allowing you to pull out contact lists in a wide range of formats including:

    • HTML (including HTML5)
    • RTF
    • PDF
    • XML
    • PHP
    • ASP
    • Text (plain text)
    • CSV
    • Word documents (DOC, DOCX)
    • Excel (.XLSX) 
    • PowerPoint (.PPT)

    A step-by-step guide to extract emails from computer


    Step 1: download a reliable extraction tool

    First, download a reliable extraction tool. There are many good ones on the market, but Atomic Email Logger comes highly recommended. 

    Step 2: Launch the software and select File

    Launch the software and select File > New > Import from... from your computer's desktop or Start Menu. Then choose the file type that you wish to import into your extractor program.

    For example, to extract emails from text file, click on the Import From button and browse for your downloaded text files. Then click on Open to select the document you wish to import. 

    To extract email addresses from multiple pdf files software, simply choose the PDF Files option and click Next. You can read our article on how to extract email address from pdf to learn more.

    The same process applies if you want to extract emails from an excel file or if you are looking to extract email addresses from a CSV file. 


    Step 3: Select your files

    Select your files and hit "Start Extracting." You will see a progress bar appear while this process takes place.

    Step 4: Name for your extractor program

    When prompted, type a name for your extractor program (such as "Extractor List"). This name will appear in the main menu later on.

    Step 5: Finish

    When your import has finished, click Ok. Your new extractor program will open with all of your imported addresses and other important data ready for use!

    Benefits of working with Email Logger for extracting emails from PC

    This simple and effective online software comes with some great features. Let’s have a look at some of them:

    It has an easy-to-use interface 

    This makes it easy for anyone to build a contact list from their computer. The software is also compatible with Windows and Mac operating systems.

    It supports different file formats

    Email logger can help you locate addresses from your PC and save them in different formats like HTML, TXTs, PDFs, etc.

    It doesn’t require in-depth technical knowledge 

    The software can be used without any technical knowledge. It also has powerful options which allow you to customize the extraction process according to your need, or simply use regular expression (regexp) characters to refine your search pattern.

    It is free to use and has a trial version available. 

    Best of all, you can try it before you buy it, so you can be sure it is what you need for your work.

    Final words

    So there you have it — a basic, step-by-step guide on how to pull out online contact lists from a variety of file types that will save you hours of tedious work and business costs. Now, with a ready list of verified and qualified email list — thanks to the Atomic Email Logger tool —, you can start scheduling and automating your digital bulk mailing campaign.

    Written by:
    Irina Podorvan
    Back to blog
    Comments (0)
    Subscribe to our news

    Subscribe to us and you will know about our latest updates and events as just they will be presented